OBLIGATIONS OF LOCAL ORGANIZING COMMITTEES [LOCs]

Successful bid committees must take note of the following obligations:

HONORARIUMS FOR OFFICE BEARERS

The Organizing Committee of the congress shall be responsible for providing transportation to and from the congress, complimentary registration and lodging during the congress for:

The Immediate Past President, the General Secretary, and the President-elect.

The Organizing Committee of the congress shall provide complimentary congress registrations to all past Presidents and Honorary Life Members.

BUDGET [FUNDING OF SECRETARIAT]

Each LOC is required to fund the IPVS Secretariat for a two year period after their congress.

REPORTING: Twelve months’ deadline

Within twelve months of the congress which they have organized, the LOC must provide the Board with:

  1. Detailed financial reports
  2. Registration information [numerical]
    1. Individual
      • Delegates
      • Students
      • accompanying persons
      • exhibitors
      • others
    2. numbers by
      • continents
      • countries
    3. classification by date
      • early bird
      • regular
      • on site
  3. Information on speakers
    1. Payment: air tickets, registration, lodging [how many nights], meals, local transportation, special tours.
    2. Number in each category
      • Invited speakers
        • Keynote
        • Lead
      • Oral sessions
      • Posters

The information in paragraph 2 above must be provided by the LOC at the debriefing with the major industry partners held the day after the end of the congress which they have organized.

Audited Financial Reports: Twenty four months' deadline

Audited Financial Reports must be provided to the Board and all Sponsors within twenty four months of the Congress which they organized.